The State Insurance Registration Procedure

The obligation is the same section

Section 3(1) of the Code on Social Security 2020 requires every establishment to which the Code applies to be registered electronically or otherwise, within the time and in the manner prescribed by the Central Government, with the proviso that an establishment already registered under any other Central labour law does not register again.

One section governs both registrations, which is why the portal takes one application for both.

Where it is done

On the Shram Suvidha portal of the Ministry of Labour and Employment, through the common registration form for EPFO and ESIC, and the establishment's own dealings afterwards are on the ESIC portal.

An establishment that crosses ten persons but not twenty registers for state insurance alone. An establishment that crosses both registers once for both.

The steps

1. Sign in to the Shram Suvidha portal, or create the sign-in if the establishment has none.
2. Open the common registration form and select registration under the Employees' State Insurance Corporation.
3. Fill the establishment details: name, PAN, constitution, address, date of setting up, the nature of the business with its National Industrial Classification code, and the date on which the strength first reached ten persons.
4. Fill the employment details: the number of persons employed, male and female, and the date of the first employee.
5. Fill the owner and manager details, with the PAN and Aadhaar of each partner or of the proprietor.
6. Give the branch office and the inspection division chosen from the list, which fixes which ESIC office the establishment deals with.
7. Attach the bank details.
8. Sign with the digital signature of the authorised signatory.
9. Submit, and receive the registration.

There is no fee.

What the establishment receives

A seventeen-digit employer code number. It identifies the establishment in every dealing with the Corporation, and it appears on every contribution and every return.

The registration letter, in Form C-11, generated on the portal.

And then, for each employee, an insurance number. The employer enters each insured person's details on the ESIC portal, and the Corporation allots the employee a permanent insurance number, against which a Pehchan card, the employee's identity card, is generated for him and his family.

Three numbers, three owners. The employer code belongs to the establishment. The insurance number belongs to the employee. The Pehchan card is the employee's proof for the family's treatment at the Corporation's hospitals.

The documents