The Receipt Register
Chapter Thirty
Syllabus topic 5, "Types of Farm Records- Specimen. (Muster roll, Overseer’s diary, Cultivation register, Cashbook, Stock book, Issue register, Receipt register, Labour requisition book, Attendance register, Deadstock, Ration book, Peon book, General register)."
Pages 68 to 69 of 110
In one line
The receipt register is the record of everything that came into the farm's store, whether bought in from outside or brought in from the farm's own fields, showing what was received, how much, from whom, against what document, and who checked it.
Why it is not the same as a purchase invoice
The invoice says what the supplier despatched. The receipt register says what the farm actually received. They are different documents recording different events, and the difference between them is exactly what a farm loses to short delivery.
A farm that enters purchases from the invoice and never counts what arrives is paying for goods it never got. The receipt register is the count.
And it records more than purchases. Produce coming in from the farm's own fields at harvest has no invoice at all, and this register is the first written record of it.
What is entered
| Class of receipt | Source document |
|---|---|
| Stores and inputs bought in | Supplier's invoice or delivery challan |
| Produce harvested from the farm's own fields | The overseer's daily harvest note |
| Returns from the fields, unused stores coming back | The issue register line being reversed |
| Assets received | Invoice, and then the deadstock register |
| Goods received on approval or on loan | Challan, entered but not taken into value |
The specimen
Shivneri Farm, Baramati. Receipt register for November 2026.
| Sr | Date | Item | Quantity | From whom | Invoice or challan | Rate Rs. | Value Rs. | Checked by |
|---|---|---|---|---|---|---|---|---|
| 27 | 04-11-2026 | Urea, bags | 20 | Baramati Agro Centre | Inv. 4417 | 350 | 7,000 | S. R. Pawar |
| 28 | 04-11-2026 | Complex fertiliser, bags | 3 | Baramati Agro Centre | Inv. 4417 | 1,400 | 4,200 | S. R. Pawar |
| 29 | 12-11-2026 | Seed cotton, quintals | 4.2 | Field 4, own harvest | Diary 12-11 | 0 | 0 | S. R. Pawar |
| 30 | 14-11-2026 | Seed cotton, quintals | 6.1 | Field 4, own harvest | Diary 14-11 | 0 | 0 | S. R. Pawar |
| 31 | 22-11-2026 | Pesticide, litres | 4 | Krishi Seva Kendra | Inv. 1180 | 1,200 | 4,800 | S. R. Pawar |
| 30-11 | Total value of purchases | 16,000 |
Own produce is entered in quantity only. It is valued at the year end from the cultivation register, or at fair value less costs to sell where Ind AS 41 applies.
Why own produce is entered at nil value
Because at the moment it arrives in the store nobody knows what it cost. The cultivation register is not closed until the last picking is in, and the cost per quintal cannot be computed until it is.
So the register records the quantity on the day, which is the fact that must be captured at once and can never be recovered later, and the value is put on it when the crop account is closed.
An entity applying Ind AS does not wait. Paragraph 13 of Ind AS 41 requires agricultural produce to be measured at fair value less costs to sell at the point of harvest, so the value is available on the day and the register carries it.
The rest of this chapter
Module one is free. The rest of this chapter comes with the B.Com. (Accountancy) Semester 1 notes.
You are reading a chapter from a later module. Everything in module one of every subject stays free, and so does the syllabus.
Notes: ₹499 Already bought it? Sign in
Free either way: the syllabus, and module one of every subject.
The rest of this subject
These notes are cut from the University's printed syllabus. Open the syllabus itself, or the past papers, for the same subject.