Chapter One
What the Administrative Process Is
Syllabus topic 1, "Administrative Process"
In one line
The administrative process is everything the government actually does between the passing of a law and its effect on a citizen: making the detailed rules, running the scheme, deciding the individual case, and enforcing the result.
In the wording a student can write in an examination: the administrative process is the whole body of activity by which the executive branch of the State gives practical effect to legislative policy. It includes rule-making of a legislative character, adjudication of a quasi-judicial character, and executive and ministerial action, carried on by ministries, departments, statutory authorities, regulators, public corporations and tribunals under powers conferred by the Constitution or by statute.
Why there is such a thing at all
A legislature can pass an Act in a single afternoon. It cannot inspect a factory, price a drug, licence a bus route, assess a tax, register a company, or decide whether a particular pensioner is entitled to a particular arrear. Parliament in a year sits for a few dozen days and passes a few dozen statutes; the administration in the same year takes millions of decisions. The gap between what a statute says and what happens to a person is filled by administration, and the law of that gap is administrative law.
Two facts about modern government make the gap enormous. The first is scale. A State that only kept order needed few officials; a State that runs food distribution, electricity, education, health, banking regulation and social security needs an apparatus that touches everyone. The second is technicality. The safe limit for a pollutant, the tariff for a unit of power, the capital a bank must hold: none of these can be fixed in a statute, because they change, and because the legislature does not know them.
The vocabulary, defined once
A student meeting this subject in week one is expected to know a dozen words that no one has defined for them. They are defined here and used in that sense throughout the book.
Executive. The branch of the State that carries the law into effect, as distinct from the legislature which makes it and the judiciary which decides disputes about it. In India the executive power of the Union is vested in the President by Article 53 and of a State in the Governor by Article 154, and is in practice exercised by the Council of Ministers.
Administration. The permanent machinery through which the executive acts: ministries, departments, officers, boards and authorities. The political executive changes with an election; the administration does not.
Statute, or Act. A law made by Parliament or a State Legislature under Articles 245 and 246 read with the Seventh Schedule. It is the parent of everything below it.
What the Administrative Process Is
Delegated legislation, or subordinate legislation. Law made not by the legislature but by an authority the legislature has empowered. Its usual names are rule, regulation, bye-law, notification, order and scheme. It is law, it binds, and it is void if it goes beyond the parent Act. Module III is about it.
Administrative action. A decision or act of the executive that is neither legislation nor adjudication: granting a licence, transferring an officer, sanctioning a payment, demolishing an unauthorised structure.
Quasi-judicial. An administrative function that has to be performed in a judicial manner: hearing the person affected, acting on evidence, and deciding fairly. The word means "as if judicial". It matters because the safeguards attach to it.
Ministerial act. An act in which the officer has no choice at all: registering a document that satisfies every statutory requirement, paying a sum a statute directs to be paid.
Discretion. A power to choose between courses of action that the law leaves open. Module IV is about it.
Ultra vires. Latin, "beyond the powers". An act or a rule made outside the authority conferred is void. It is the central idea of the whole subject.
Natural justice. Two rules the common law implies into a power affecting a person: that nobody may be a judge in their own cause, and that nobody may be condemned unheard.
Writ. A written command of a High Court under Article 226 or of the Supreme Court under Article 32, by which the administration is compelled to act lawfully. The five are habeas corpus, mandamus, prohibition, certiorari and quo warranto.
Tribunal. A body outside the ordinary court hierarchy, created by statute, that decides a defined class of disputes.
The scope of the administrative process, in four movements
The scope of the administrative process is best stated as the four movements below, because MU's own topic line asks for nature and scope together and the nature of the process is only visible in what it actually does.
One: rule-making. The legislature enacts a skeleton and the administration puts flesh on it. The Essential Commodities Act 1955 lets the Central Government control the price of an essential commodity; the Drugs (Prices Control) Order made under it is where the price actually appears.
Two: administration proper. Schemes are run, licences granted, subsidies paid, inspections carried out, officers posted. Most of what government does is here, and most of it never reaches a court.
Three: adjudication. The administration decides disputes: whether a dealer's licence should be cancelled, whether an assessee owes tax, whether a workman was properly retrenched. It decides them through officers, appellate authorities and tribunals.
Four: control. Every one of the first three is subject to control, and administrative law is largely the study of the controls. Parliament controls by questions, committees and the laying of rules. Courts control by judicial review under Articles 32 and 226. Internal hierarchy controls by appeal and revision. Independent bodies control by audit and inquiry.
What the Administrative Process Is
A worked example
Sunita Kadam runs a small chemist's shop in Solapur. She wants to know why the price printed on a strip of a common antibiotic is what it is, and what she can do if the inspector cancels her licence.
Step one, the statute. Parliament passed the Essential Commodities Act 1955. Its section 3(1) lets the Central Government, by order, provide for regulating or prohibiting the production, supply and distribution of an essential commodity and for controlling its price, if it is of opinion that this is necessary or expedient for maintaining or increasing supplies or for securing equitable distribution and availability at fair prices. Drugs are an essential commodity under the Act.
Step two, the delegated legislation. Acting under section 3, the Government made a Drugs (Prices Control) Order. Sunita's antibiotic is priced under that Order and not under the Act. The Order is delegated legislation: made by the executive, binding like law, and void if it goes beyond section 3.
Step three, the administrative decision. A price is fixed for that drug by a notification. That is an act of the administration under a rule made by the administration under an Act of Parliament. Three layers, and only the first was made by the elected legislature.
Step four, adjudication. An inspector finds a shortage in Sunita's stock register and issues a notice proposing to cancel her licence. Whether she gets a hearing depends on whether the decision is quasi-judicial or administrative, which is Chapter [Classification of Administrative Action].
Step five, control. If the licence is cancelled without a hearing, or for a reason the Order does not permit, Sunita may move the High Court under Article 226. The court will not ask whether the cancellation was wise. It will ask whether it was lawful.
The leading cases
The two decisions below fix the outer edges of the process: how far executive power runs without a statute, and how far the safeguards of judicial procedure follow an administrative decision.
Facts. Rai Sahib Ram Jawaya Kapur v. State of Punjab, AIR 1955 SC 549, arose out of the Punjab Government's decision to take over the publication of school textbooks. Booksellers who had until then printed and sold the prescribed books complained that the government was carrying on a business without any Act of the legislature authorising it, and that their fundamental right to trade was infringed.
What the Administrative Process Is
Held. The executive power of a State is not confined to executing laws already made. It extends to every subject on which the legislature of the State may make law, subject to the Constitution, and the government may act without a statute so long as it does not encroach on anyone's rights and does not need to spend money not authorised by the legislature. The taking over of textbook publication was therefore valid.
Why it matters here. It answers the beginner's first question, which is where administrative power comes from when there is no Act. Most of the process runs on statute, but not all of it, and this is the case that says so.
Facts. A.K. Kraipak v. Union of India, AIR 1970 SC 150, concerned selection to the Indian Forest Service from officers of the Jammu and Kashmir forest department. The Acting Chief Conservator of Forests sat on the Special Selection Board, as the Regulations required. He was also himself a candidate. He withdrew when his own name was considered, but took part when the claims of his rivals were considered, and took part in preparing the final list in order of preference. His name stood at the top of it; three rivals were left out.
Held. The selection was quashed. It is against all canons of justice to make a man a judge in his own cause. The real question is not whether he was in fact biased, which cannot be proved, but whether there was reasonable ground for believing he was likely to have been. The Court went further and said that the dividing line between an administrative power and a quasi-judicial power is thin and is being gradually obliterated, so that the principles of natural justice may apply to a purely administrative decision as well.
Why it matters here. It is the case that made administrative law about all administrative action and not only about a fenced-off quasi-judicial corner of it. Everything in this book about hearings, bias and fairness runs through Kraipak.
What the administrative process is NOT
It is not the same as administrative law. The process is what the administration does; administrative law is the body of rules governing what it may do and how it may be made to answer. The next chapter separates them.
It is not the executive alone. Tribunals, regulators, public corporations and statutory boards are all inside it, and several of them are not part of any ministry.
It is not confined to what is unlawful. Most administration is perfectly lawful and never litigated. A book that treats the subject as a catalogue of things courts have struck down teaches a distorted picture.
It is not a lower kind of law. The rule that fixes the price of Sunita's antibiotic binds exactly as an Act of Parliament binds, and the only difference is that it can be tested against its parent Act while an Act cannot.
What the Administrative Process Is
Quick revision
- The administrative process is the whole activity by which the executive gives practical effect to legislative policy.
- Its four movements are rule-making, administration proper, adjudication and control.
- It grew because of the scale and the technicality of modern government.
- Delegated legislation is law made by an authority the legislature empowered: rule, regulation, bye-law, notification, order.
- Quasi-judicial means an administrative function that must be performed in a judicial manner.
- Ultra vires means beyond the powers, and an act or rule made outside the authority conferred is void.
- Ram Jawaya Kapur, AIR 1955 SC 549: executive power is co-extensive with legislative power and does not always need a statute.
- Kraipak, AIR 1970 SC 150: the line between administrative and quasi-judicial is thin and is being obliterated, and natural justice can apply to administrative action.
Test yourself
1. Define the administrative process in the wording you would use in an examination. It is the whole body of activity by which the executive branch of the State gives practical effect to legislative policy: rule-making of a legislative character, adjudication of a quasi-judicial character, and executive and ministerial action, carried on by ministries, departments, statutory authorities, regulators, public corporations and tribunals under powers conferred by the Constitution or by statute.
2. Name the four movements of the process and give one example of each. Rule-making, as in the Drugs (Prices Control) Order made under section 3 of the Essential Commodities Act 1955; administration proper, as in the grant of a chemist's licence; adjudication, as in the cancellation of that licence after notice; and control, as in a writ petition under Article 226 against the cancellation.
3. What is the difference between an administrative act, a quasi-judicial act and a ministerial act? An administrative act is executive action leaving a choice to the officer. A quasi-judicial act is administrative in origin but must be done in a judicial manner, with notice, hearing and a decision on evidence. A ministerial act leaves no choice at all: the officer must do the thing on the conditions being satisfied.
4. Why did the growth of the welfare State enlarge the administrative process? Because a State that regulates industry, prices, employment, health, education and social security must take millions of individual decisions and must fix thousands of technical standards, neither of which a legislature sitting for a few dozen days a year can do itself.
5. State the proposition in Kraipak in one sentence, and say why it matters. The dividing line between an administrative power and a quasi-judicial power is thin and is being gradually obliterated, so that natural justice may apply to administrative action as well; it matters because it extended the safeguards of the subject beyond the narrow class of decisions that had previously attracted them.